Fees
Check the invoice, line by line.
Estimate fees before they arrive, check each invoice line when it lands, forecast next year, and see the cost per SKU and per unit. Export accruals for finance.
HOW INSTICA WORKS
From the box on your desk to a report you can sign.
Instica takes you from “do we even owe this?” to a submitted report, with a weighed component and a photo behind every number. Here is the whole route.
Measurement record
Gift box · 6 components
- LidCorrugated 96.0 g Measured
- LabelPaper 0.8 g Estimated
- PouchPE/PET laminate, 2 layers 6.2 g Measured
- CartonPaperboard 41.5 g Supplier
- Void fillKraft paper 18.2 g Measured
- Shipper trayCorrugated 214.0 g Measured
Total 376.7 g
THE FIVE STEPS
One route, in the order you will take it.
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01Obligations
Know what you owe. And where.
Tell Instica where you sell. It works out who the producer is for each SKU and packaging level, then checks your revenue, tonnage and exemptions against every jurisdiction.
- Owe, exempt, flat-fee tier or needs counsel, with the rule and its citation.
- Responsibility-transfer agreements recorded against the SKUs they cover.
- The 7 US states with packaging EPR, Canada, the EU and the UK.
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02Packaging model
Describe your packaging once.
Import your catalog and build each packaging spec: levels, components, layers and materials. A family of variants shares one spec, so you enter it once and every SKU inherits it.
- Primary, secondary, tertiary and e-commerce shipping levels.
- Multi-material laminates, with grams per layer.
- Recycled content, recyclability, PFAS-free declarations and labels per component.
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03Measurement
Weigh it. Photograph it. Prove it.
Take the pack apart, photograph the teardown and weigh each component on the web, in the browser on your phone or with a connected scale. You confirm the grams, and the photo stays attached to the number.
- Or collect it from suppliers, or estimate it with a documented sampling method.
- Every figure labelled measured, supplier, estimated or declared.
- California asks for weight by material at component level. This is where it comes from.
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04Units and reports
Units in. Report out.
Import units sold by region from your sales channels with CSV presets, including the boxes your online orders ship in. Instica prepares each jurisdiction’s report figures, with a regulator file where its format is verified.
- Oregon’s 60 reporting categories, filled from your component data.
- California’s count of plastic components, counted for you.
- A methodology document written from your evidence, ready to attach.
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05Sign-off
You sign. You submit. You keep the proof.
A named signer signs off. You submit in the producer portal with a step-by-step walkthrough, and the receipt goes into your evidence.
- A signed evidence ZIP for every report.
- Amendments show a diff against what you submitted.
- Auditors get read-only seats, and every record keeps an audit log.
DATA QUALITY
Every number says where it came from.
Estimates are allowed, but the method has to be written down and corrected when better data exists. Instica labels every figure, so you can see what is still an estimate and replace it with a measurement.
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Measured
Weighed by a person at a scale, with photos, a time and a named confirmer. The strongest tier, and the only one that counts toward your record allowance.
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Supplier
Supplied by the maker of the component, from a spec sheet or declaration. A proposal until you confirm it.
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Estimated
Derived from measured siblings or a sampling plan. The method is written into the methodology document.
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Declared
Entered by you without evidence behind it. Allowed, labelled as such, and the first thing to replace when you can.
THE CALENDAR
The clock is already running.
You are liable for your weights. California penalties run up to $50,000 per violation per day, and Oregon’s up to $25,000 a day.
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July 2025
Oregon producer fees begin.
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January 2027
Oregon’s 2026 program fees are payable and Colorado dues fall due. California requires a plan, membership or exemption.
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Each cycle
CAA sets the California, Oregon and Colorado report dates. Instica shows each date with its source once it is published. Reports cover the packaging you shipped the year before.
AFTER THE REPORT
Then it keeps working, all year.
Targets and redesign
Try a redesign before you print it.
Swap a material and see the effect on recyclability, recycled content and your estimated fees, against source-reduction and labelling targets.
Illustrative. Real results use your own specs and each program’s rates.
Stay current
Know when something changes.
Rule changes, deadlines, supplier renewals and re-measure triggers in one feed.
Prove it
Proof anyone can check.
A signed evidence ZIP and a public verify page. Hand an auditor a link, not a folder.
Run it as a company
Built for a team, not a spreadsheet.
Several entities and brands under one roof, with the controls IT will ask about.
- Entities and brands
- Roles
- SSO
- MFA
- SCIM
- API
- Webhooks
- Adviser access
- Audit log
Coverage
Everywhere you ship.
- 7
- US states with packaging EPR
- 13
- Canadian provinces and territories
- 27+3
- EU member states, plus Norway, Iceland and Liechtenstein
- UK
- pEPR, plus a Plastic Packaging Tax check
Want the detail? Read the full walkthrough or the complete feature list.
WHERE INSTICA STOPS
You submit. Instica prepares.
You or your signer submit each report. Instica is not a producer responsibility organization, and your counsel or consultant decides what applies to you. You are liable for your weights. Instica gives you the evidence and the written method behind them.
Start with your best-selling SKU.
The free workspace includes 10 measured records and one seat. Every paid plan includes the full workflow. Plans differ by volume, seats and entities; Scale adds SSO and SCIM.